A few months ago, I was privileged to meet Annie Lubinsky, the wonderful Features Editor of a local newspaper in my area. After chatting about our respective positions and realizing the great need to educate authors on obtaining exposure for their books through local media, I saw the value in doing a webinar together on the topic, asked if she’d be interested, and she gladly accepted.
The guidance Annie gave in that presentation was invaluable, and because I’ve wanted it to reach a wider audience, I’ve finally written the following article (with Annie’s blessing!) in an easy-to-digest Q&A, highlighting the information we shared in that webinar.
Yes, newspapers are still alive, both in print and online. And our goal was to take writers from feeling intimidated and overwhelmed about approaching local media to being more knowledgeable, confident, and respectful of the process so they could gain the editor relationships and exposure they desired. I hope you’ll find we accomplished this as you use these tips to obtain coverage for your own labor of love!
Q: What kind of attention or coverage can someone expect from their local newspaper?
A: An article, a post in the Calendar or Business section, a Things to Do This Weekend listing, a book review, or even an author profile.
Q: What does an author need to know when it comes to the basics?
A: For one, you likely won’t notice your local reporter—they tend to blend into the background, unlike some people think. Two, because they’re inundated with requests and under tight deadlines, you really almost have to do their job for them by preparing your article, press release, and photo for submission. Last, even if you do all the work, you need to realize that coverage isn’t guaranteed, though reporters do make their best effort to see that good stories are included.
Bottom line: The more effort you put into your story pitch, the more likely you’ll get coverage.
Q: Which publications should an author approach?
A: 1. Those that have a reason to publish info about you and your books.
2. Those with a local or local interest connection
3. Those you’ve done research on to see what the publication covers
4. Those with relevant material for readers
Q: How do I approach an editor or reporter?
A: Send an email first; or, if you call, make it very short. Remember: Editors often receive hundreds of emails a day, so be courteous and patient.
Q: What do I include in the email?
A: 1. An appropriate subject line with all pertinent info
Good examples:
“Palos Verdes author will sign her book at Book Frog June 9”
“Local author and mom publishes book on autism”
Bad examples:
“Press Release” or “Story Idea”
“For immediate release”
2. Brief introductory note
Good example:
Dear Ms./Mr. ____________,
I’m a Rolling Hills Estates resident who just published a history of my city, and I will appear at the The Book Frog for a book signing on June 9th. Would you be interested in writing an article prior to the event and placing a notice in your Calendar section? I’ve attached a press release and photos for your use. Please feel free to get in touch with me if you have any questions.
Thank you,
Author Name
Bad example:
[date] May 6
[subject] cookbook – Food for Fitness on Amazon
[intro] I have written the above and wonder if you are interested. I had a nutrition class at Joe’s Gym, a local cable show a while ago, and this cookbook answers the most frequently asked questions from my students.
—Author Name
Check out my soon-to-be-published cookbook titled Food for Fitness on Facebook: [facebook link]
Note: This author didn’t say if she was a local resident, so the editor had to write and ask. The editor also had to click on the Facebook link to find out that the author was doing a book signing on May 11 at Joe’s Gym, which she hadn’t even bothered to mention. Further, the lead time to put the event in an upcoming issue was too short—her email was written on the 6th; the event was the 11th.
Bottom line: The author made the editor do too much work to find out the details and with not enough notice to publicize her book signing.
3. Press Release or “One-Sheet”
This is one page that includes:
4. Attachments
* professional
* artistic ONLY if appropriate
* no candid or blurry shots
Q: What things should an author NEVER do?
A: There are actually several:
Bottom line: Having info ready and accessible vs. not can make the difference between receiving coverage and not.
Q: What scenarios can an author expect?
A: There are actually a few:
Q: How should an author follow up?
A: 1. If you want to call, wait a day or more after email.
2. If they say no, don’t argue!
Instead, ask: “Do you know of another editor or publication I can get in touch with?”
3. If you want to go into the office:
Q: What does an author do if he/she receives a reply or a request for an interview?
A: Several things are key:
Q: How does an author prepare for the interview?
A: Before:
During:
Q: What should an author do after the interview?
A: The following are crucial:
Congratulations!
Now that you’ve established a relationship with the reporter/editor, it's okay to send emails if you write another book or have another book signing.
Just remember: Always be respectful of the editor’s time, be professional, and prepare your materials so that it's easy for the editor to say yes! :-)
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If you found this post helpful for getting the insider scoop on obtaining local media coverage and think other writers could benefit too, please do share it on Facebook, Twitter, and/or LinkedIn. And if you have something to add or would just like to tell me you enjoyed the info, please let me know by leaving a comment below. Thank you!
Stay tuned for my next post, where I'm going to give a crucial grammar lesson for everyone who speaks and writes (that ought to cover about everyone! :-) ) ... so you can immediately sound smarter (if you aren't doing this already). Don't miss it!
In the meantime, I wish you all the best with your writing … and hope you're now feeling fabulously armed to obtain local media coverage for your labor of love!
Write from the heart,